O&M SECTION
The objective of O&M is to ensure rational Organization by keeping in view span of control’s and scalar process to assess requirement of staff on scientific basis through methods study and standard norms in the areas allotted by the C.G.D.A. and to review the same through periodical systematic review. The Organization and Methods group deals with study of various sections in order to achieve economy and efficiency in all areas of work.
The main functions of O&M Group are :-
Preparation of Job Description Sheets for nominated sections and for new areas of work, as well as updating of existing Job Description Sheets, different Cs D A are nominated for preparation of Job Description Sheets of various sections, by the CGDA as indicated below : CDA (Army) Meerut Pay & F A Section.
Rationalization of methods of work and standardization of memos for repetitive items of work. The Controllers, who are responsible for the maintenance and revision of particular Office Manual and other departmental Manuals, are also responsible for the standardization of memos for repetitive items of work in the offices/section covered by these Manuals i.e. O M Part VIII, M E S Local Audit Manual and M E S Accountants Manual.
The above responsibility, in respect of section covered by OM Part II will, however, be shared by the following Controllers. S/C, S/AT andf A/Cs. Sections CDA (Army) Meerut.
NOTE : Functional Controllers will be responsible for the tasks in respect of Office manuals and other departmental Manuals pertaining to their offices.
Examination of the suggestion received from various personnel under the “suggestion Scheme” and after scrutiny be Local Suggestion Committee to project the approved suggestions to CGDA for finalization.
Collection and supply of data and other particulars required buy SIU.
The following areas of work are also dealt with :
(i) Introduction of level jumping.
(ii) Improvement in the filing system.
(iii) Introduction of sophisticated office machines.
(iv) Standardization of office Notes of repetitive type.
(v) Elimination of delay in disposals by introducing suitable steps.
(vi) Elimination of inter section forwarding memos and notes Wherever possible.
(vii) Review of printed forms for improving the designs, reducing the size, combination/elimination of forms.
(viii) Re-organization of office layout for quicker flow of work and diminution of avoidable movement of documents and records.
(ix) To study the organizational set up in order to remove bottlenecks, if any.
(x) Preparation of Absentee of staff and centrally Control Chart.
A renditions of half yearly report to CGDA indicating the areas of O & M Studies conducted in the controllers office by 10th July and 10th January.